Global Zero seeks a highly dependable, self-starting Operations Assistant to immediately join its DC-based headquarters and help run the machinery behind the movement for a world without nuclear weapons. As part of our small but mighty team, you will be a key support person for a diverse group of creative campaigners and leading policy experts, meticulously manage our office space and supplies, and crack the administrative whip to keep us all on track.
In this entry-level role, you’ll report to the Deputy Operations Director and provide highly organized, efficient and proactive administrative and logistical support on multiple fronts. You’ll also work alongside various staff to help with various campaign projects, from state and national filings to buttoned-up high-profile events to guerilla media stunts possibly involving, say, 50 feet of inflatable nuclear missile.
This is a great opportunity for a detail-oriented, energetic go-getter who loves to roll up their sleeves and get sh*t done, takes pride in a flawless spreadsheet, and is excited by figuring out how things work — and how to make them better.
- Provide highly organized administrative support, including scheduling and travel arrangements, for senior staff and key stakeholders;
- Record and classify all financial transactions, as well as compile, scan and organize accompanying documentation as needed;
- Maintain paper and electronic records, utilizing CRMs and information systems, such as Salesforce, to track communications and record donations;
- Oversee office management and supply inventory, and proactively address operational needs to maintain a high-performance work environment;
- Coordinate internal and external meeting logistics and take/distribute detailed notes;
- Serve as gatekeeper and professional face of the organization when fielding incoming inquiries from vendors, stakeholders and the general public;
- Regularly communicate with employees, consultants, vendors, service providers and government agencies;
- Assist in the planning and execution of local, regional and international programs and events;
- Provide ongoing research and administrative support, including data entry, for fundraising and policy projects;
- Provide basic IT troubleshooting and support; and
- Other duties as assigned.
- Are euphemistically described by your friends as Type A;
- Are really smart and pick things up quickly;
- Have an eye for detail;
- Keep calm under pressure;
- Are a Mac person (no offense, PCs);
- Are fluent in basic Microsoft office software;
- Can occasionally lift (and/or drag) heavy objects up to 50 lbs;
- Have a great sense of humor;
- Will participate in karaoke but not force others to go out to karaoke; and
- Can do math (don’t worry, with a calculator).
- Full-time job with generally humane and predictable hours, with some rare exceptions;
- $38,000 starting salary, fully covered medical insurance, and a range of fringe benefits (including commuter and phone reimbursements);
- A mission-driven, work-hard/play-hard environment at a high-profile organization making big things happen in the world; and
- Free, endless, high-octane coffee. And sometimes candy.
Do you have random abilities that we should know about? Here are a few that we think are rad but not required:
- Mad bargain-shopping skills and a nose for good deals (especially for hotels and flights);
- Experience with Expensify or QuickBooks;
- Previous office management experience;
- Lockpicking (just in case).
How to Apply:
Please send your cover letter and resume in PDF format to [email protected] with the subject line "I Am the CEO of Getting Sh*t Done." Please note in your email where you saw this posting.
We're committed to building a diverse and inclusive movement and recognize that's impossible without first building a diverse and inclusive leadership team. We welcome applications from all, and especially encourage women, people of color, people with disabilities, immigrants, refugees and LGBTQ people to apply. We can't wait to hear from you!